Registrations and sign-ups

Registrations and sign-ups

Registration, simple and fast

SharEvent digitises registration and sign-up for every kind of event, cutting waiting times and the risk of error.
Automatic confirmations, data capture and a smooth experience for attendees from the very first contact.

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Signing up for an event from a laptop with the SharEvent registration dashboard

Registration is a decisive moment for the success of an event. With SharEvent, every organiser can handle it flexibly and to measure, choosing the approach that fits and tying it to different ticket types, for an experience that is simple, complete and perfectly matched to the audience.

Smart registration

Simple registrations, complete management

With SharEvent every stage of event registration is customisable and manageable, from the sign-up forms to access control. A flexible platform that simplifies the organiser’s work and improves the attendee experience.

Fully customisable forms

Registration forms can be configured with simple fields (text, multiple choice, dropdowns), conditional fields (which trigger extra questions depending on the answers) and advanced fields such as free paragraphs or document uploads.
All the data collected becomes a search criterion inside the back office, making it easy to filter and segment attendees.
The information stays editable afterwards, through the user's personal area.

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Checks and restrictions

Every registration can be configured with criteria that govern access precisely. You can include or exclude specific email domains, so that only people belonging to certain groups or organisations can sign up.
You can also set conditions for ticket availability and validity, such as opening and closing periods for registration, or time limits on use.

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Advanced filters for monitoring registrations

SharEvent gives you complete control over the registrations collected. Attendee data can be exported for analysis or reporting, while the search system lets you filter by registration status (confirmed, pending, declined, awaiting payment and so on). The control panel updates registration and ticketing progress in real time, giving the organiser a clear, immediate overview.

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Privacy consent always under control

With SharEvent, registration forms can be enriched with fields dedicated to collecting consent that guarantee compliance with the GDPR. You can add acceptance requests for personal data processing, image use or any other authorisation the event needs, each one recorded and tracked uniquely, giving clear documentary proof that is easy to consult.

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Digital tickets always available in the wallet

With SharEvent you can simplify entry to events with the “Add to Wallet” feature, which works on both Android and iOS. The organiser can automatically send attendees their digital pass, letting them save the ticket to their wallet in seconds.

The QR code is stored securely and stays accessible, including offline, making entry quicker and smoother. No more hunting for emails or printing documents: everything is on the phone.

The wallet also includes an advanced design configurator, which lets you fully customise the look of the digital pass — colours, layout, the information shown — so it stays consistent with the event branding and gives a modern, professional user experience.

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ADVANCED OPTIONS

Extra options for registration

Bookings
Bookable activities
Let attendees sign up for workshops, parallel sessions or special activities. With bookable modules, each person builds their own journey and gets a schedule that is tailored, certain and reliable.
Invitations
RSVP
Managing invitations becomes simple and professional with the built-in RSVP feature. You can monitor acceptances, declines and pending replies in real time, keeping a clear and current view of attendance.
Capacity
Managing available places
No more overbooking or mix-ups: set capacity limits for rooms, workshops or activities. The system updates available places in real time, so attendees can only sign up for sessions that genuinely have room.
Notifications
Post-registration notifications
Stay in touch with attendees from the very first moment with automatic post-registration notifications. Personalised emails and messages confirm the sign-up and can carry useful details, updates or reminders.

“Make life easy for your guests and earn their trust from the moment they register: a quick, smart, stress-free welcome is the first step towards a memorable event.”

FAQs

  • How does self-service registration work?

    Attendees can sign up themselves through an online form. The form is customisable: the organiser decides which fields are required, which are optional, and can add conditional logic to make the experience more targeted. Ideal for: public events with open registration, or semi-public events with moderated sign-up.

  • Can additional guests be registered?

    Yes. Users can register one or more guests, following the rules the organisers set. The feature is available both at sign-up and afterwards (deferred tickets, for example). Ideal for: corporate or sponsored events, where partners and
    clients can be brought in as guests.

  • What is moderated registration?

    The registration the user submits waits for approval by the organisers.
    Only once validated does the sign-up take effect, allowing careful control over access and a selection of attendees. Ideal for: exclusive or restricted events that need a higher level of selection and control.

  • What are direct invitations?

    The organiser manages attendance directly by sending users a named invitation.
    This guarantees that access is reserved to the intended recipients and keeps unauthorised sign-ups to a minimum. Ideal for: private or restricted events, with an attendee list defined in advance.

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Join organisers and companies that chose SharEvent to manage,
promote and grow their events.

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